Descripción del puesto

We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our finance team. The Accounts Payable Specialist is responsible for ensuring accurate and timely processing of invoices, monitoring expenses, and maintaining vendor relationships. If you have a strong aptitude for accounting processes, exceptional organizational skills, and the ability to work effectively in a fast-paced environment, we encourage you to apply.

Primary Responsibilities

Invoice Processing and Reconciliation

• Verify vendor accounts, process invoices, and track payments
• Process check requests, refunds, and expense reports
• Maintain records and prepare utility and ancillary reports
• Enter invoices and bills into the accounting system
• Contact vendors to obtain statements, missing invoices, and discuss payment arrangements
• Code invoices and ancillaries for accurate system entry

Petty Cash Management

• Process and replenish petty cash for each facility as needed

Monthly Closing

• During the monthly closing season, ensure all invoices for the month are entered into the system for each vendor/facility before the close date

Software Proficiency

• Utilize accounting software such as Dynamics 365
• Excel for data analysis and reporting
• Outlook and other communication tools
• Navigate relevant financial software systems
• SharePoint and PCC for document management

Requisitos

• Candidates must be Panamanian citizens or hold a valid work permit for employment in Panama
• Minimum Educational requirement of a high school diploma or equivalent
• Proficiency in accounting software and meticulous attention to detail
• Excellent time management and organizational skills with a strong sense of urgency
• Experience in Excel for data analysis and reporting
• Ability to thrive in a fast-paced environment and work well under pressure
• Prior work experience as an Accounts Payable Specialist or similar role
• This role requires candidates to work onsite at our office in the Tower Financial Center

Beneficios

Benefits:

At Insignia, we value our team members and strive to create a supportive work environment. Here are some of the benefits you can expect:

• Attendance Incentives: We offer a monthly attendance bonus for those who consistently maintain excellent attendance and punctuality.
• Health and Life Insurance: Eligible employees receive private health and life insurance coverage after completing their initial probationary period.
• Parking Assistance: If you require parking and have a vehicle, we provide partial assistance with parking costs.
• Referral Program: We encourage you to refer qualified candidates to join our team and offer referral bonuses.
• Monthly Activities: We believe in fostering a sense of community and well-being. Our team enjoys various monthly activities.
• Discounts: You will enjoy exclusive discounts at various stores, gyms, restaurants, optical stores and more.
• Free Mental Health Assistance: we prioritize on your well being, with two onsite psychologists available to support you, whether you need someont to talk to or professional guidance, our dedicated team is here to help you thrive both, personally and professionally.
• Doctor OnSite: we have an onsite doctor available to provice medical assistance whenever you need it. Whether it's a routine check up or urgent care, our dedicated medical professional is here to ensure you stay healthy and supported.